• P.O. Box 1133 Wayne, WV 25570
  • 304-501-4755
  • P.O. Box 1133 Wayne, WV 25570
  • 304-501-4755

job Post: VVA Site Manager

JOB POSTING for position at COALFIELD DEVELOPMENT, a 501(c)3 nonprofit organization.

Learn more about this position

Title  Site Manager

Team – Revitalize Team

Revised Date – February 10, 2020

Hourly or Salary – Hourly

Compensation – $15/Hour, Benefits Package, and Paid Leave

Reports To – Asset Manager

FLSA Status – Non-Exempt (Administrative)

Status – Part-Time (20 Hours)

HOW TO APPLY

  1. Email your resume and cover letter to: ​jobs@coalfield-development.org

  2. Top applicants will be invited to complete an application and provide three professional references.

  3. Two to three applicants will be selected for an interview, with a final decision made as soon as possible after this step is complete.

POSITION SUMMARY

As Site Manager you will assume the duty of being the primary point of contact for all multi-family rental inquiries, issues, and requests, redirecting and coordinating responses as needed. While this position works within the Revitalize Team and reports to the Asset Manager, the Housing Manager must also support the Director, Finance Team, Executive Team and Board of Directors. The ideal candidate will demonstrate a capacity to balance these competing demands, work with minimal supervision, and utilize technology to manage a high volume of paperwork and tenant issues.

KEY RESPONSIBILITIES

  • Manage a Multi-Family site with a total of 24 affordable rental units.
  • Promptly respond to calls, emails, letters, and in-person inquiries; direct inquiries to the appropriate person when necessary.
  • Promptly schedule and process Move-Ins, Annual Certifications and Move-Outs.  
  • Prepare and distribute routine correspondence (e.g. memos, monthly tenant calendar, forms related to leasing, etc.)
  • Assist the Asset Manager with preparing monthly reports.
  • Maintain paper and electronic filing systems using applications like Google Drive and Evernote.
  • Maintain stock of supplies and place appropriate orders.
  • Prepare bank deposits, and process invoices and receipts.
  • Proactively detect and remedy common real estate issues, such as rental applications, leasing and deviations from company policy.
  • Assist the Asset Manager with maintaining inventory of all site mechanical devices, appliances and equipment.
  • Respond to site emergencies.
  • Assist Asset Manager with compliance documentation and on-site inspections.
  • Responsible for documenting work orders and coordinating completion.

REQUIRED SKILLS AND KNOWLEDGE

  • Comfortable working in a fast-paced, dynamic work environment with multiple projects.
  • Kind and professional demeanor and attitude. Must be patient and compassionate with people and issues encountered in challenging socio-economic environments.
  • Trustworthy and reliable, particularly with respect to handling confidential information and cash.
  • Familiarity with office organization and optimization techniques.
  • Excellent at time management, task prioritization, and organization.
  • Excellent written and verbal communication skills.
  • Proficient with computers, email, Yardi, Microsoft Office and Google applications.
  • Proficient with standard office equipment (phone, copier/printer, scanners, etc.)
  • Strong attention to detail.

REQUIRED EXPERIENCE AND EDUCATION

  • Proven work experience as a multi-family site manager.
  • High school diploma or GED

SUPERVISION

The Site Manager reports to the Asset Manager, but is also expected to work with minimal supervision and respond to the needs of the Multi-Family Sites, Director, Executive Team, and Board of Directors. The Site Manager is responsible for supervision of staff assigned to the multi-family site.

WORK LOCATION, HOURS OF WORK, AND WORKING CONDITIONS

Coalfield’s offices are currently located in Wayne, Morgantown, Huntington, and Charleston, WV. The chosen candidate must have reliable transportation to regularly attend work at the multi-family sites located in Huntington and Wayne.

  • Primarily on-site environment.
  • Extensive computer operation with repeated finger motions.
  • Moderate lifting (up to 50 LBS with or without accommodation)
  • Must be able to move around the sites and get to the offices and apartments.
  • Must be able to drive and work seated or standing at a desk and/or computer.
  • The normal work week is Monday through Friday from 8:00 AM to 5:00 PM. Coalfield allows managers and employees to negotiate a flexible work schedule. Compensated time is infrequently required when necessary to meet critical deadlines or respond to emergencies.

TRAVEL AND TRANSPORTATION REQUIREMENTS

This is mainly an multiple site job and local travel is required. Candidates must provide reliable transportation to their primary work location. Coalfield has a limited fleet of vehicles and frequent carpools to minimize travel burdens on employees. Travel expenses (excluding commutes) may be reimbursed per Coalfield’s policies and procedures.

ONLINE APPLICATION

DISCLAIMER: Coalfield Development Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Candidates may be required to pass a background check and/or drug test as a condition of employment.

While all applications are appreciated, only those candidates selected for an interview will be contacted.

OR SUBMIT APPLICATION BY EMAIL

Please include the position title, “VVA Site Manager for Revitalize Team” in the subject line if you choose to submit your application via email by following this link.

Who We Are

Our Mission

To support a family of social enterprises that inspire the courage to grow, the creativity to transform perceived liabilities into assets, and the community needed to cultivate real opportunity in Appalachia through mentorship, education, and employment.

Our Vision

Appalachian places and people unlocking their full potential, power, and purpose.

Together, we are rebuilding the Appalachian economy from the ground up!

Our Core Values

All employees are expected to exemplify our core values:

  • Gumption
  • Grit
  • Grace

Our Core Capabilities

1. Community-Based Real Estate

We work with community groups, leaders, and partner organizations to develop mixed-use residential and commercial real estate projects with a social impact. Coalfield owns three rural multi-family housing properties and has an in-house construction crew.

2. Personal and Academic Development

Formerly unemployed people (especially laid-off coal miners) are hired on to work crews that staff Coalfield’s social enterprises. These crews support a variety of community projects that create assets for local residents, communities, and businesses. Each week, Crew Members complete 33 hours of paid work, 6 credit hours of higher education, and 3 hours of personal development mentorship.

3. Develop and Incubate Social Enterprises

Coalfield incubates and grows a family of social enterprises in sectors it believes have the potential to diversify the regional economy and create good jobs. The enterprises we support measure their value according to our triple bottom line: people, planet, and profit. Coalfield also leads a business pitch contest and annual social enterprise conference to build a network of new and experienced entrepreneurs.

Our Family of Social Enterprises

Revitalize Appalachia is our enterprise focused on green construction and is instrumental in the development and execution of Coalfield’s community-based real estate projects.

Refresh Appalachia leads our region in sustainable agriculture initiatives by supporting farmers and producers to develop the local food economy. By providing training in farm and food entrepreneurship, Refresh Appalachia transforms the lives of young people and those displaced from the coal mining industry.

West Edge Factory in Huntington, WV is a 96K sq. ft. building that once employed over 1,000 people, but after closing, sat in ruin for more than a decade. Coalfield has renovated the building over the years, developing it into a hub for its social enterprises, personal and academic development activities, and a creative space available to the community.

SustainU is a licensee of Major League Baseball and manufactures sustainable apparel in Coalfield’s West Edge Factory. Our clothing production process saves millions of gallons of water and petroleum every year while reinvesting in new technology and equipment to rebuild the Appalachian economy from the ground up. SustainU is an industry leader and pioneer through its direct-to-consumer sales approach, interactive technology platforms, wholesale licensed products, and custom printing services.

Saw’s Edge Woodshop is a business and classroom where trainees learn fine woodworking techniques and visitors can learn alongside them.

Our Theory of Change and Guiding Strategies

Opportunity, willpower, and spirit are necessary to end generational poverty. Real opportunities and lasting change cannot be simply provided; they are patiently cultivated. To achieve this, we simultaneously create new markets and the trained workforce to employ those markets. The main hook of our job training programs is that the work is paid, putting real wages in pockets. We insist on higher education because we value lifelong learning. Measured mentorship represents the professional learning environment where we provide accountability and personal growth opportunities. In this way, we learn new skills by doing them on-the-job, as real employees of real businesses. We are not preparing people for the real world; we do business in the real world.