Job Post: Project Accounting Coordinator

JOB POSTING for position at COALFIELD DEVELOPMENT, a 501(c)3 nonprofit organization.

DATE REVISED: 8/22/2024 | DATE POSTED: 8/29/2024

Learn more about this position

Title: Project Accounting Coordinator
Team: Finance Team
Hourly or Salary: Salary
Safety Sensitive: No
Compensation: $55,000 – $60,000
Reports To: Courtney Wilt, Director of Accounting
Direct Reports: None
FLSA Status: Exempt – Administrative  
Time Status/Term: Full-Time

POSITION SUMMARY AND OBJECTIVE

The Project Accounting Coordinator will provide accounting and administrative support services to assigned grants and projects.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

  • Allocates expenses to grants through effective cross-team collaboration.
  • Monitors and tracks project budgets and costs to ensure financial accuracy and alignment with project goals.
  • Prepares comprehensive grant reports, including workpapers and analysis, for internal and external stakeholders using Intacct and Excel.
  • Drafts and completes financial reports, explanations, narratives, and related forms for assigned projects.
  • Assists outside auditors by providing necessary account information and documentation for the annual audit.
  • Ensures compliance with contractual reporting obligations by submitting reports according to the required portals, processes, and formats.
  • Develops and maintains master files for grants and related program paperwork.
  • Coordinates financial monitoring and risk assessments of strategic partners to ensure compliance and due diligence.
  • Provides high-level administrative support for financial milestones and project-related deal closings.

Competency - knowledge, skills, and abilities

  • Strong knowledge of financial and cost accounting principles, including grant funding policies and regulations.
  • Proficient in accounting software, financial data analysis, and Microsoft Office or similar software.
  • Excellent interpersonal, communication, and organizational skills, with the ability to prioritize, manage projects, and meet deadlines.
  • Ability to maintain confidentiality with sensitive information.

SUPERVISORY RESPONSIBILITIES

None

Work Location and Hours of Work

This position offers flexibility with office locations in Huntington and Charleston, WV, and the option for remote work. Ideally, the candidate will be based in or near the Appalachian region. Reliable transportation is required for occasional in-office work and travel to meetings or partner locations.

Remote Work:

  • The first two weeks of employment require in-person attendance at the office (excluding any approved Paid Time Off).
  • After the initial two weeks, remote work is permitted, with in-person attendance or travel within southern West Virginia required one to two days per month.

 

Hours:

  • Standard work hours are Monday through Friday, 8:00 AM to 5:00 PM, with flexible hours available.

Environment Conditions, Physical Activity, Physical Demands

  • Prolonged periods sitting at a desk and working on a computer.

  • Must be able to lift up to 15 pounds at times.

TRAVEL AND TRANSPORTATION REQUIREMENTS

Candidates must provide reliable transportation to their primary work location. Coalfield has a limited fleet of vehicles and frequently carpools to minimize travel burdens on employees. Travel expenses (excluding commutes) may be reimbursed per Coalfield’s policies and procedures.

REQUIRED EXPERIENCE AND EDUCATION

Required:

  • Strong accounting skills with the ability to handle complex financial tasks and challenges.

Preferred:

  • Experience with nonprofit organizations, grants, and federal awards.
  • Bachelor’s degree in Accounting, Finance, or a related discipline.

EEO STATEMENT

Coalfield Development Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

BACKGROUND OR DRUG TEST

Candidates for this position will be required to pass a drug test as a condition of employment. Candidates for this position will be required to have a background check as a condition of employment due to access to sensitive information.

Standard Employment Application

Fill out and submit this online form.  Or download the printable application at the bottom of the page.

General Information

Education





Skills

Work Experience



Authorization and Acknowledgements

I affirm that the information I have provided in this application is true to the best of my knowledge, information, and belief, and I have not knowingly withheld any information requested. I understand that withholding or misstating any information requested in this application is a ground for rejection of my application, and if hired is grounds for discharge. This is true of information provided during the interview process as well. This application is valid for 30 days, after that time I must reapply for consideration.

I authorize Coalfield Development to verify my references, record of employment, education record, and any other information I have provided. Unless otherwise noted, I authorize the references I have listed to disclose any information related to my work record and my professional experiences with them, without giving me prior notice of such disclosure. In addition, I release the company, my former employers and all other persons and entities, from any and all claims, demands or liabilities arising out of or in any way related to such inquiry or disclosure.

I understand, that as a final candidate for hiring by Coalfield Development, I will receive a conditional offer for employment based, in part, on my consent and voluntary submission to a drug test. If I refuse to take that test or test positive, I will not qualify for employment and any employment offer extended will be withdrawn.

If I am hired, I understand that either Coalfield Development or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of Coalfield Development Corporation has the authority to make any assurance to the contrary.

Once employed I will be provided with the company policies and understand it is my obligation to obey and stay up to date on policies that include but not limited to the Personnel Manual, Drug Free Workplace Program, Safety & Health policy, program guidelines and financial policies.

Coalfield Development Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Candidates will be required to pass a background check and/or drug test as a condition of employment.

While all applications are appreciated, only those candidates selected for an interview will be contacted.

Download Printable Employment Application

Print and complete the paper application and mail or hand deliver.  
Mail: 2923 Park Ave. Huntington, WV 25704