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  • P.O. Box 1133 Wayne, WV 25570
  • 304-501-4755
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  • P.O. Box 1133 Wayne, WV 25570
  • 304-501-4755
Facebook-f Twitter Instagram Linkedin Youtube

Job Post: Assistant Controller

JOB POSTING for position at COALFIELD DEVELOPMENT, a 501(c)3 nonprofit organization.

DATE REVISED: 09/07/2023 | DATE POSTED: 09/11/2023

Learn more about this position

Title: Assistant Controller
Team: Finance
Hourly or Salary: Salary
Safety Sensitive: Yes
Starting Compensation: $55,000 – $62,000 per year
Benefits Package: 
  1. Health, Dental, Vision, and Life Insurance – starts immediately
  2. Paid Time Off – available immediately
  3. Paid Parental Leave
  4. Employee Assistance Program
  5. Professional Development
  6. Gym Reimbursement
Reports To: Controller
Direct Reports: Finance Team Staff Accountants
FLSA Status: Exempt
Time Status/Term: Full-Time

POSITION SUMMARY AND OBJECTIVE

The Assistant Controller is responsible for preparing a wide variety of financial statements, reports, and analyses for grantors, banks, auditors, and management. This position works with the organization’s Executive Team, Finance Team, senior staff, consultants, and auditors to ensure everyone has the best possible financial information to support Coalfield’s mission.

Essential Functions

  • Ensure the organization is always audit ready.
  • Administer the organization’s accounting and document management systems to provide one source of the truth for financial information.
  • Ensure an accurate and timely monthly and annually financial closes, recording adjusting journal entries for accruals, deferrals, depreciation, payroll, etc.
  • Closely supervise the finance team in inputting, coding, and reconciling source documents for accounts payable, accounts receivable, payroll, sales, fixed assets, purchasing, and all other financial activity.
  • Detect, prevent, and correct errors, mistakes, omissions, and misstatements to ensure financial information is complete and accurate throughout the organization.
  • Oversee and enforce internal controls and recommend improvements.
  • Maintain and adjust depreciation and fixed asset schedules.
  • Prepare journal entries for the general ledger for reporting.
  • Assist with forecasting and budgeting.
  • Maintain and reconcile schedules of loans, amortization, and interest expense.
  • Reconcile bank accounts, loans, purchase cards, employee benefits, and vendor charges to accounting system, underlying source documents, and statements.
  • Identify and act on cost savings opportunities.
  • Develop and maintain financial policies and procedures, accounting systems, and chart of accounts.
  • Perform internal audits.
  • Manage expense allocations to activities, projects, and funding sources.
  • Support the preparation of budgets, cash flow forecasts, business and strategic plans, and other essential financial information.
  • Establish procedures for custody or control of assets, records, loan collateral, or securities to ensure safekeeping.
  • Help implement internal control measures to ensure regulatory compliance.
  • Develop and manage relationships with key vendors and community partners to build and maintain Coalfield’s reputation for trust and integrity.

Competency - knowledge, skills and abilities

  • Preparation of financial statements in accordance with U.S. Generally Accepted Accounting Principles

  • Advanced proficiency with and ability to learn accounting and spreadsheet software.

  • Comfortable and experienced working in a technology-driven work environment: typing, internet research, online account and password management, learning new software and technologies, digital file and content management, computerized workflows and accounting processes.

  • Excellent analytical, technical, communication, organizational and interpersonal skills

  • Knowledge of accounting principles, best practices, and related software. Ability to read and interpret financial statements and prepare budgets and financial plans.

  • Ability to speak effectively before groups.

  • Analysis, presentation, and visualization of financial data and information

  • Exceptional attention to detail
  • Demonstrate a commitment to lifelong learning and personal growth as a financial leader.
  • Must demonstrate entrepreneurial ability and willingness to build new systems from the ground up.
  • Lead, manage, and hold accountable your employees.
  • Develop your team to be resilient against challenge and change.
  • Patient and compassionate with people and challenges encountered in challenging socio-economic environments

SUPERVISORY RESPONSIBILITIES

This position will begin with a transitional period of approximately 6-12 months where supervision of Finance Team Staff Accountants shifts from the Controller to the Assistant Controller. The CFO, Controller, and Assistant Controller will co-lead the Staff Accountants during this period while training the Assistant Controller. At the end of the transitional period, supervision of the Staff Accountants will shift entirely to the Assistant Controller.

Work Location and Hours of Work

  • Office in Black Diamond Building 2923 Park Avenue Huntington, WV
  • The normal work week is Monday through Friday from 8:00 AM to 5:00 PM. However, given the nature of this role – attendance at events may require work after normal hours. Coalfield allows exempt employees to request & use flextime.
  • This position is expected to report to the office in-person during the first three months of employment as this is a very important time to build relationships and learn the job at the job. After this three month period, the Assistant Controller may work up to two days per week from home, subject to their supervisor’s approval.

Environment Conditions, Physical Activity, Physical Demands

● Light lifting (up to 25 LBS with or without accommodation).

● Must be able to drive.

● Must be able to work seated or standing at a desk and/or computer.

TRAVEL AND TRANSPORTATION REQUIREMENTS

This is mainly an office job, but occasional travel within our 21-county service area is required. Candidates must provide reliable transportation to their primary work location and other locations as required. Travel expenses (excluding commutes) may be reimbursed per Coalfield’s policies and procedures. Coalfield has a limited fleet of vehicles and frequently carpools to minimize travel burdens on employees. A valid driver’s license and annual completion of our drivers safety course is required in order to drive a Coalfield vehicle.

Required Experience and Education

  • BA/BS in accounting, finance or related field.

  • 2+ years of accounting, finance, business management, or non-profit experience

  • Experience in accounts payable and receivables preferred

  • CPA designation preferred
  • Experience working with small businesses and social enterprises preferred
  • Federal grants experience preferred

EEO STATEMENT

Coalfield Development Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

BACKGROUND OR DRUG TEST

Candidates for this position will be required to pass a drug test as a condition of employment. Candidates for this position will be required to have a background check as a condition of employment.

Standard Employment Application

General Information

Education





Skills

Work Experience



Authorization and Acknowledgements

I affirm that the information I have provided in this application is true to the best of my knowledge, information, and belief, and I have not knowingly withheld any information requested. I understand that withholding or misstating any information requested in this application is a ground for rejection of my application, and if hired is grounds for discharge. This is true of information provided during the interview process as well. This application is valid for 30 days, after that time I must reapply for consideration.

I authorize Coalfield Development to verify my references, record of employment, education record, and any other information I have provided. Unless otherwise noted, I authorize the references I have listed to disclose any information related to my work record and my professional experiences with them, without giving me prior notice of such disclosure. In addition, I release the company, my former employers and all other persons and entities, from any and all claims, demands or liabilities arising out of or in any way related to such inquiry or disclosure.

I understand, that as a final candidate for hiring by Coalfield Development, I will receive a conditional offer for employment based, in part, on my consent and voluntary submission to a drug test. If I refuse to take that test or test positive, I will not qualify for employment and any employment offer extended will be withdrawn.

If I am hired, I understand that either Coalfield Development or I can terminate my employment at any time and for any reason, with or without cause and without prior notice. I understand that no representative of Coalfield Development Corporation has the authority to make any assurance to the contrary.

Once employed I will be provided with the company policies and understand it is my obligation to obey and stay up to date on policies that include but not limited to the Personnel Manual, Drug Free Workplace Program, Safety & Health policy, program guidelines and financial policies.

Coalfield Development Corporation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Candidates will be required to pass a background check and/or drug test as a condition of employment.

While all applications are appreciated, only those candidates selected for an interview will be contacted.

Download Printable Employment Application

Print and complete the paper application and email, mail or hand deliver.  
Mail: 2923 Park Ave. Huntington, WV 25704
Email: jobs(at)coalfield-development.org
EMPLOYMENT APPLICATION FORM

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  • 2923 Park Ave. Huntington, WV 25704
  • 304-501-4755

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